Enter a few details and create a consent template for client measurements, health information, and progress photos. Copy the document or save it as a PDF.
Select only the activities you actually use in your coaching. The document preview updates immediately.
Everything stays in your browser. We do not store any of it.
The document will include progress photos as a special category of personal data.
The document will include a paragraph about the software provider acting as a processor.
The options are examples, not a rule. Before use, check the period you choose against your purpose of processing and any legal duties that apply to you.
Body measurements, health limitations, and physique photos are special categories of personal data under GDPR. Unlike ordinary contact details, you cannot process them simply because a client sent them to you. You need explicit consent that you can demonstrate. For a coach, this is not extra bureaucracy but protection: a signed consent form shows that the client knew what you collect and why. We explain the details in our GDPR guide for personal trainers.
As soon as you work with health information, body measurements, or physique photos. In practice, that applies to almost every coached client. You can process ordinary contact details to deliver the agreed service, but special-category data requires explicit consent.
GDPR does not prescribe a format, but you must be able to demonstrate consent. A verbal agreement is difficult to prove. A signed document or confirmation in an app gives you evidence that you can defend later.
You can still train together, but without health information or physique photos. Explain what the data is used for. Most clients agree once they understand how it supports their coaching.
The questionnaire collects the data, while consent allows you to process it. They belong together: a new client signs the consent first, then completes the intake questionnaire.
Review the document before use and adapt it to the services you actually provide. Our practical guide explains the wider context.
Read why you need consentComplete the other half of your paperwork with an intake questionnaireSet clear cancellation terms as wellOfficial GDPR text: Articles 5, 6, 7, and 9EDPB guidelines on consent under GDPRCzech DPA basic guide to data protectionCheck the controller details, retention period, and scope of data. Remove anything that does not reflect your work.
The client must actively consent and understand what data you process, why you process it, and for how long.
Store the signed document so you can show when the client consented and what they agreed to.
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